MINUTES FROM THE REGULAR MEETING

WEST GEAUGA COMMUNITY JOINT RECREATION DISTRICT

September 20, 2017  

Meeting was called to order by President Walt Waetjen at 7:00 pm at the West Geauga Commons pavilion. Roll call was taken by clerk, Monica Gromek. Board members present: Mick Benitez-Santana, Ed Curtis, Don Drockton, Frank Formicelli, John Gromek, Rick Izant, Linda Palchick and Walt Waetjen. Jason Abate was also present.  

The minutes for the: August 2017 meeting were presented by clerk, Monica Gromek. Ed Curtis motioned to accept the minutes. John Gromek seconded. Vote was taken: Mick, yes; Ed, yes; Don, yes; Frank, yes; John, yes; Rick, yes; Linda, yes; and Walt, yes; All in favor, motion carried.

The Treasurer’s report for August 2017 was distributed by treasurer, Ed Curtis. The August treasurer’s report showed: Ending checking balance: $15,295.54; Total disbursements: $22,129.25; Total deposits: $27,137.54; Unencumbered funds: $41,191.77; Encumbered funds: $800.00. John Gromek motioned to accept the treasurer’s report; Frank Formicelli seconded. Vote was taken: Mick, yes; Ed, yes; Don, yes; Frank, yes; John, yes; Rick, yes; Linda, yes; and Walt, yes; All in favor, motion carried.

Linda Palchick motioned the following bills be paid:                                                                                                                                                                                                                                                      - Monica Gromek          September 2017 minutes          $ 25.00                                                                                                                                                                                                                                  - Abate Landscaping     Tree work + Pest Control         $775.00          (bee extermination / 4 trips)                                                                                                                                                                            - DiFranco Company     Spring baseball field prep      $2500.00

John Gromek seconded motion. Vote was taken: Mick, yes; Ed, yes; Don, yes; Frank, yes; John, yes; Rick, yes; Linda, yes; and Walt, yes; All in favor, motion carried.

Clerk Monica Gromek read ‘Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor’.

The Board of Trustees of the West Geauga Joint Recreation District, Geauga County, Ohio, met in regular session on 20 September 2017 at the pavilion of The West Geauga Commons with the following members present:  Mick Benitez-Santana, Ed Curtis, Don Drockton, Frank Formicelli, John Gromek, Rick Izant, Linda Palchick, and Walt Waetjen.

Mr. Rick Izant moved the adoption of the following Resolution:  

RESOLVED, By the Board of Trustees of the West Geauga Joint Recreation District, Geauga County, Ohio, in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing on January 1st, 2018; and

WHEREAS, The Budget Commission of Geauga County, Ohio, has certified its action thereon to this Board together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Board, and what part thereof is without, and what part within the ten mill tax limitation; therefore, be it

RESOLVED, By the Board of Trustees of the West Geauga Joint Recreation District, Geauga County, Ohio, that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted; and be it further

RESOLVED, That there be and is hereby levied on the tax duplicate of said District the rate of each tax necessary to be levied within and without the ten mill limitation as follows:

SCHEDULE A / SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION, AND COUNTY AUDITORS ESTIMATED TAX RATES

            Park Levy Fund             65,633.00                    0.20 (outside 10 Mill Limit)

TOTAL                                      65,633.00                      0.20

SCHEDULE B / LEVIES OUTSIDE 10 MILL LIMITAATION, EXCLUSIVE OF DEBT LEVIES

1988 Recreation Fund: Levy authorized by voters on November 6, 2012 not to exceed 5 years.             0.20                 Maximum Rate Authorized to Be Levied

                                    $65,833.00      County Auditor’s Estimate of Yield of Levy

and be it further                              

RESOLVED, that the Fiscal Officer of This Board be and is hereby directed to certify a copy of this Resolution to the County Auditor of said County.

Mr. John Gromek seconded the Resolution and the roll being called upon its adoption the vote resulted as follows: Mr. Mick Benitez-Santana, yes; Mr. Ed Curtis, yes; Mr. Don Drockton, yes; Mr. Frank Formicelli, yes; Mr. John Gromek, yes; Mr. Rick Izant, yes; Mrs. Linda Palchick, yes; Mr. Walt Waetjen, yes;

Adopted the 20 day of September, 2017.                         EACurtis, Fiscal Officer of Board of Trustees of the West Geauga Joint Recreation District, Geauga County, Ohio

 

Facilities – Linda Palchick

The Soccer schedules are good – running smooth. Jeff Mann will hold Soccer Tournament on Saturday and Sunday, October 14 and 15, 2017. Linda received a phone call from the vice-president of the West Geauga Junior or Senior class, asking if the fields can be used for Powder Puff Football practice within the next 2 weeks. Linda stated that there are no practice games allowed on the Common’s fields.  

Maintenance – John Gromek

No issues. The Park looks very good. Jason said Mrs. Pinny wanted an area by the river cleared. Jason Abate cleared a new path in that area.

Old Business

Pictures need to be taken of all the current 2017 Board of Trustees for the webpage. Eagle Scout Richard Kirk will start the bench project this fall. His project approval has been delayed.

Levy – Board discussion on the sign design and color. ‘No raise in taxes’ should be on the sign. Renewal levy.

New Business

Rec Council Tournament- Linda sent a letter to Jeff Mann to attend tonight’s meeting. What changes will be made this year to allow Police and Ambulance to enter the Commons. Jeff should find an off-duty policeman to be present. Should there possibly be 1 to 2 parking permits for each team to park on site. Shuttle from Riverview Church next door? John Gromek suggested a ‘Letter of Conditions’ be sent explaining requirements that will need to be met by the West Geauga Recreation Council Soccer Tournament.

Ed Curtis motioned for meeting adjournment at 7:40 pm. Frank Formicelli seconded.

Respectfully submitted,

 

__________________________           __________________________

Monica Gromek, Clerk                                Walt Waetjen, Chairperson

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