MINUTES FROM THE REGULAR MEETING

WEST GEAUGA COMMUNITY JOINT RECREATION DISTRICT

May 18, 2016 - Approved

Meeting was called to order by President Walt Waetjen at 7:20 pm at the pavilion of The Commons Park. Roll call was taken by clerk, Monica Gromek. Board members present: Linda Palchick, Bernie Mandel, John Gromek, Rick Izant, Ed Curtis & Don Drockton. Jason Abate was also present.

The minutes for the April meeting were presented by clerk Monica Gromek. Rick Izant motioned to accept the minutes; Ed Curtis seconded. Vote was taken: Walt, yes; Linda, yes; Bernie, yes; John, yes; Don, yes; Rick, yes; Ed, yes. All in favor, motion carried.

The Treasurer’s report for April was distributed by treasurer, Ed Curtis. The April treasurer’s report showed: Ending checking balance: $32,691.08; Total disbursements: $6,368.50; Total deposits: $4,110.54; Unencumbered funds: $57,448.56; Encumbered funds: $1,756.50. John Gromek motioned to accept the treasurer’s report; Bernie Mandel seconded. Vote was taken: Walt, yes; Linda, yes; Bernie, yes; John, yes; Don, yes; Rick, yes; Ed, yes. All in favor, motion carried.

Linda Palchick motioned the following bill be paid:

Monica Gromek - $ 25.00 May 2016 Meeting minutes. Abate Landscaping 282.75                Doggie bags and liners. Adler Sporting Goods $343.50 bases.                                   

Bernie Mandel seconded. Vote was taken: Walt, yes; Linda, yes; Bernie, yes; John, yes; Don, yes; Rick, yes; Ed, yes. All in favor, motion carried.

Ed Curtis received an email from the State Auditor’s office asking if Ed is in charge of The Joint Recreation Board finances. He answered yes. Ed Curtis requested the July monthly meeting can be moved up to July 6. The budget has to be in to the County Office by July 20. Our annual summer picnic will be at the August monthly board meeting.

Linda Palchick - Facilities. The Soccer Rec. Travel league will be finished by June 11. Baseball is scheduled through July. No pavilion requests this month.

 John Gromek – Maintenance Linda Palchick has been in contact with Eagle Scout Xavier Zup. Xavier is doing a sign for the baseball field at Clay Eddy Field. Suggest Xavier duplicate our road sign at the entrance to The Commons, but include the address. He will evaluate the sign project and report at our next meeting.

The boards of the baseball scorer’s box are ripped. The platform has been vandalized and needs repair. Jason Abate asked the board for clarification of dragging and lining the baseball field for games. We are committed this year. More funds can be encumbered for Jason. Next year someone will be needed to drag and line the baseball field. The field looks good. The Federation games are being dragged and lined by Eugene. Jason Abate does the dragging and lining for the Travel team games.

Website – Board members should check out the website. The question remains how to deal with cancelled games at The Commons. Suggestion made to dedicate a phone line for a cancellation message.

Old Business                                                                                                                         There are 2 vacancies on the Board. Walt Waetjen asked Board members to consider any persons they are in contact with. Linda Palchick suggested inviting trustees from both townships and the Board of Ed to attend our Board meeting. Superintendent Rick Markwardt was unfamiliar with the process of the Joint Rec Board.

Bernie Mandel has researched the Code. The funds we receive can only be used for general maintenance. The Revised Code says Capital Funds (not public funds) can’t be used for general maintenance. These are fees the Board receives.  

John Gromek motioned for meeting adjournment at 8:00 pm. Bernie Mandel seconded. Vote was taken. Vote was taken: Walt, yes; Linda, yes; Bernie, yes; John, yes; Don, yes; Rick, yes; Ed, yes. All in favor, motion carried.                                                                                     

Respectfully submitted,

___________________________               ________________________                           Monica Gromek, Clerk                                       Walt Waetjen, Chairperson

 

 

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